Car Hire | Motorhomes | Motorbikes | Specials | Conditions
Products: Road Bear RV Rentals - USA 2016 / 2017 International Rates
   
USA:
Apollo RV
Best Time RV USA
Britz USA
Cruise America
El Monte
Road Bear
Star RV
Canada:
Canadream
Cruise Canada
Fraserway
Owasco
Other Links:
Read More
Motorhome FAQs
Currency Converter
Insurance
Car Hire in the USA

Road Bear Motorhome Hire in the United States
 
Road Bear Motorhome Rental
Non US and Canadian Resident only - Rates in US Dollars

Click here for 2017 / 2018 Rates

Click here for Vehicle Information Page

2016 / 2017 Winter Specials
The Winter Specials are valid for Class C 19 - 30ft roundtrip or one-way rentals
with pick up from 01 NOV 2016 until 31 MAR 2017

Included are the rate per night, specified free miles, preparation fee, convenience kits including free GPS, one-way fee if applicable, long-term discount and sales tax.
All other products are charged according to the regular price list.

Following Packages are available
- Up to 15 nights including 1,000 Free miles  $1,375 (booking code “WS-15”)
- Up to 20 nights including 1,500 Free miles  $1,875 (booking code “WS-20”)
- Up to 30 nights including 2,000 Free miles  $2,500 (booking code “WS-30”)
- Up to 40 nights including 2,500 Free miles  $3,125 (booking code “WS-40”)

Please note: Class A units and MCO are excluded from the Winter Special.

Long Term Discounts
21 Days or more = 5% off the daily rate
42 Days or more = 10% off the daily rate

Road Bear Depot Locations
Denver  -  Las Vegas  -  Los Angeles  -  New York  -  Orlando  -  San Francisco -  Seattle

Click here for Vehicle Specifications Chart

2016 / 2017 Rates - Non US and Canadian Residents
Rates Valid: 21 March 2016 to 31 March 2017
For Denver - Las Vegas - Los Angeles - San Francisco Depots
DEN / LAS
LAX / SFO
Off
Season
01 Nov 16
31 Mar 17
Low
Season
21 Mar - 12 May
01 - 31 Oct
Shoulder
Season
13 May - 04 Jul
09 - 30 Sep
Mid
Season
05 - 08 Jul
High
Season
09 Aug -
08 Sep
Peak
Season
09 Jul - 08 Aug
$81
$113
$138
$188
$275
$325
$56
$75
$84
$125
$250
$313
$50
$69
$83
$113
$225
$275
$44
$63
$81
$100
$200
$225
Minimum Rental Period: 3 Days, 7 Days for One Way Rentals.
 
2016 / 2017 Rates - Non US and Canadian Residents
Rates Valid: 21 March 2016 to 31 March 2017
For New York & Seattle Depots
NYC
Off
Season
01 Nov 16
31 Mar 17
Low
Season
21 Mar - 12 May
14 - 31 Oct
Shoulder
Season
13 May - 04 Jul
01 - 13 Oct
Mid
Season
05 - 10 Jul
05 - 30 Sep
High
Season
09 Aug -
04 Sep
Peak
Season
11 Jul - 08 Aug
$81
$113
$138
$188
$275
$325
$56
$75
$84
$125
$250
$313
$50
$69
$83
$113
$225
$275
$44
$63
$81
$100
$200
$225
Minimum Rental Period: 3 Days, 7 Days for One Way Rentals.

2016 / 2017 Rates - Non US and Canadian Residents
Rates Valid: 21 March 2016 to 31 March 2017
For Orlando Depot
MCO
Low Season
24 Oct - 21 Dec
03 Jan - 15 Feb 17
Shoulder Season
28 Mar - 30 Jun
26 Aug - 23 Oct
16 Feb - 31 Mar 17
Mid Season
21 - 27 Mar
01 - 12 Jul
09 - 25 Aug
22 Dec 16 - 02 Jan 17
High Season
13 Jul - 08 Aug
$113
$138
$188
$275
$75
$84
$125
$250
$69
$83
$113
$225
$63
$81
$100
$200
Minimum Rental Period: 3 Days, 7 Days for One Way Rentals.

Standard Rate Includes:

  • Vehicle Rental ( guaranteed new models )
  • Standard Insurance with an excess of USD $1000
  • Tax
  • 24 hour Road Side Assistance

Additional Extras:

  • Preparation Fee: USD $200 (included in all inclusive rates)
  • Convenience Kits: USD $70 per person (Children up to 6 years free) includes Free GPS Rental
  • Camping Table & Chairs: USD $9.00 per chair. No BBQ's, child seat or bikes available
  • Burning Man Surcharge: (pre-paid) USD $1,000 for all pick ups from San Francisco / USD $500 from Las Vegas & Los Angeles between 26 to 31 August 2015
  • Generator: USD $3 per hour (payable at drop off)
  • Sunpass Transponder (SPT): $5 per night (max. $50 per booking ; available with MCO pick up only)
  • GPS Rental USD $70 (only if no convenience kits are hired)
  • 4 Bike Carrier (4BC) without bikes: $50 (no bikes available)
  • Supplemental Liability Insurance: USD $10 per night. - More information here
  • WiFi Hotspot (WiFi rental) - USD $125 per rental include 1GB data (expires after 30 days) , connects up to 5 WiFi enabled devices Fees may change at any time and without prior notice Devices are subject to availability and reception is limited to 3G/4G data carrier coverage. additional data can be purchased online.

Mileage Options:

  • 500 mile Packs: USD $190 per pack
  • Additional Miles: USD $0.45 + local tax per mile (payable at the end of your rental)

Please note: All mileage must be pre-booked - No additional mileage packages or unlimited mileage upgrade available at pick up!

All Inclusive Package:
USD $94 per day - Minimum of 14 nights hire required. All inclusive package includes unlimited milage, Preparation Fee, all Convenience kits, GPS, VIP, Camping Table & Chairs & tax.

Sales Tax:
Sale taxes are included for all pre-booked items. Local taxes apply for all pick up and drop off charges and may change at any time. Newly assessed governmental fees (other than sales tax or DMV fees) not known at this time will be collected at pick up. (Except SLI Insurance / N.J. security / Colorado Road Safety Fee) Local taxes are as follows and are applicable for any additional charges paid for at the depot:

  • Denver: 4.75%
  • Las Vegas: 8.15%
  • Los Angeles: 9.00%
  • New York: 7.00%
  • Orlando: 6.50%
  • San Francisco: 10.00%
  • Seattle: 9.50%
New Jersey Domestic Security Fee: USD $5.00 per day (USD $140.00 maximum). This fee is payable directly to the depot.

One Way Fees:

From
To
DEN
LAS
LAX
MCO
NYC
SEA
SFO
Denver
-
$400
$400
$350
$350
$400
$400
Las Vegas
$200
-
$200
$700
$700
$300
$250
Los Angeles
$200
$200
-
$700
$700
$300
$150
Orlando
$350
$700
$700
-
$200
$700
$700
New York
$350
$700
$700
$200
-
$700
$700
Seattle
$400
$400
$400
$700
$700
-
$400
San Francisco
$200
$250
$250
$700
$700
$300
-

One Way Specials:

  • DEN / LAS to LAS / LAX / SEA / SFO no one way with pick up starting 21 March 2016 and latest drop off 31 May 2016.
  • MCO / NYC to LAS / LAX / SEA / SFO no one way fee with pick up after 21 March 2016 and latest drop off 07 July 2016.
  • LAS / LAX / SFO to DEN no one way pick up from 15 July 2016 to 15 August 2016.
  • DEN / LAS / LAX / NYC to LAS / SFO no one way with pick up from 01 October 2016 to 31 October 2016.
  • DEN / LAS / LAX / NYC / SEA / SFO to MCO no one way pick up from 01 October 2016 to 30 November 2016.

Colorado Road Safety Fee:
USD $2 per night (max USD $90 per booking) applies to all Denver Pick ups.
(Denver Branch closed from 04 December 2016 to 26 February 2017)

New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all NYC Pick ups.

Winterized Vehicles:
Vehicles are winterized in areas with temperatures below freezing point. The water-/waste water system will be drained and CANNOT be used! US $100.00 re-winterization fee & damages caused by freezing will be charged if customer de-winterizes system on the road.


Drivers Licence and Age:
A valid national driver's license is required for each driver. In addition we recommend that foreign customers have an international driver's license or an English translation of the license issued by their home country. All drivers must be at least 25 years of age to maximum of 79 years. (21+ years with authorization only)

Convenience Kit: (includes Free GPS Rental)

Road Bear Convenience Kits include:
GPS Unit
Comforter
Cover for comforter
Sheet
Pillow
Pillow protector
Pillow case
Bath towel
Hand towel
Wash cloth
Kitchen towel
Cleaning towel
Paper towel roll
Broom
Dust pan and brush
Bucket / trash can
Clothes hangers
Flash light
Lighter
Glass
Cup
Dinner plate
Salad plate
Mixing bowl
Knife
Fork
Spoon
Teaspoon
Roast slicer
Cookware set
Can opener
Cork puller / bottle opener
Vegetable peeler
Turner
Basting spoon, slotted spoon, ladle
Grill fork
Whisk
Percolator / coffee maker
Tea Kettle
Measuring cup
Colander
Cutting board
Plastic containers
Toaster
First Aid Kit
Please note: that items may vary slightly between locations

Restrictions:

  • Pets: Sorry, no pets allowed. USD $250 Cleaning / deodorising fees applies.
  • Smoking: No smoking in vehicles. USD $250 Cleaning / deodorising fees applies.
  • Mexico Travel: Travel to Mexico is not permitted.
  • Death Valley: Travel is not permitted to Death Valley between 15 June and 15 September.
  • Travel to Alaska, Yukon and / or NWT is permitted but you must advise at the time of booking.
  • Private, gravel, dirt or logging roads anf other non-public roads, beaches,Innner city of New York / Montreal & Quebec City ( Canada )

ROAD BEAR RV will hold the customer responsible for accidents or mechanical breakdowns occurring in a travel restricted area!

Security Deposit:
You are required to leave a security deposit of USD $1,000 at the time of pick up.
This amount will be blocked on your VC/MC/AX credit card. An additional security deposit may be required when attending events such as burning man or if no mileage has been prepaid, etc where the deposit will be charged (not blocked).
Security deposit will be released when the vehicle has been returned clean, undamaged and on time.

 

Special Event Conditions:
Minimum rental periods apply for Special event rentals:

  • NASCAR: 4 days
  • Bonnaroo and Burning Man: 7 Days

Bonnaroo: A USD $1,500 refundable cleaning & security deposit (authorized on credit card only) is required for this event!

Burning Man: Road Bear will combine the Security & Cleaning deposits for Burning Man and CHARGE (credit card only) a refundable USD $1,500 Deposit at pick-up.

Road Bear will NOT allow name changes on confirmed reservations and the main renter/credit card holder must be present at time of vehicle pick up. Vehicles will not be handed over to a 3rd party or in case of insufficient funds for the security deposit. The reservation will be cancelled and prepaid funds are forfeit! No exceptions please.


Pick Up and Return Time:
Vehicle pick up time is between 12.00 noon and 4.00 pm. To avoid waiting times all customers are asked to call the branch to schedule the pick-up time. Vehicle return time is between 8.00 am and 11.00 am. A charge of USD $30 per hour applies for a late vehicle return. Complimentary transfers are not available after 11 am.

Transfers Common:
Clients cannot pick up the vehicle the day they arrive from overseas or trans-continental and we recommend spending the first night at an airport hotel or motel. A priority shuttle service scheduling will be granted to customers who have supplied at least 72 hours in advance, via TO or online check-in, there pick-up location and how they can be reached to advise about the exact pick-up time. If customer should not have received such confirmation the day before pick-up until 4 pm, we advise the customer to call the pick-up rental station immediately but not later than 8 and 9 am of the departure day. If customers choose not to supply pick-up location 72 hours in advance, a complimentary shuttle service cannot be guaranteed. Please download a transfer hotel list from http://www.thlimagelibrary.com -> Road Bear RV -> Transfer Hotels.

From Monday to Saturday the drop-off time is between 8 and 10.30 am, the transfer hours are between 11 am and not later than 1 pm and the vehicle pick-up time is between noon and 4 pm (Saturday until 1 pm). Transfers are provided to (but not from) the airports DEN / EWR / LAX / LAS / MCO / OAK / SFO (neither JFK nor La Guardia) and at all rental locations from/to named airport hotels. The complimentary permitted amount of luggage is in accordance with the airline regulations (1 suitcase max. 50 lbs/23 kg plus 2 pieces of hand luggage per person). Excessive luggage is the customer’s responsibility.

TRANSFERS SFO:
The convenient and inexpensive BART allows customers who stay in SFO downtown to arrive within 35 minutes at the BART train station in South Hayward instead of taking a 30 minutes taxi back to SFO airport hotels (US$ 50+) to catch the free shuttle (another 30-40 minutes). A free shuttle service between our branch and the BART train station South Hayward is provided when the customer informs us accordingly (see ‘TRANSFERS COMMON’). The train schedule can be looked up at: http://www.bart.gov/schedules/byline.aspx (select Fremont - Daly City).

Minimum Rental Periods:
7 night minimum rental time / 14 night minimum with all inclusive rate, except for the following:
One Way Rentals: 7 Days
Special Events / Holidays

  • NASCAR events: 4 days
  • BONNAAROO Concert or BURNING MAN: 7 days.

Bonnaroo: A USD $1,500 refundable cleaning & security deposit (authorized on credit card only) is required for this event!

Burning Man: Road Bear will combine the Security & Cleaning deposits for Burning Man and CHARGE (credit card only) a refundable USD $1,500 Deposit at pick-up.

Holiday Surcharge
Road Bear Burning Man Surcharge: (pre-paid) USD $1,000 for all pick ups from San Francisco / USD $500 from Las Vegas & Los Angeles between 24 to 29 August 2016.

Road Bear will NOT allow name changes on confirmed reservations and the main renter/credit card holder must be present at time of vehicle pick up. Vehicles will not be handed over to a 3rd party or in case of insufficient funds for the security deposit. The reservation will be cancelled and prepaid funds are forfeit ! No exceptions please. 

Hours of Operation:
Monday through Friday from 8.00 am to 5.00 pm, Saturday from 8.00 am to 1.00 pm.
All stations are closed on Sundays and on all statutory holidays.

Statutory Holidays :

Date
Holidays
30 May 2016
Memorial Day
04 July 2016
Independence Day
05 September 2016
Labor Day
24 November 2016
Thanksgiving Day
25 December 2016
Christmas Day
26 December 2016
Boxing Day
01 January 2017
New Years Day
20 February 2017
President's Day

Shortening of Rental Period:
If a renter shortens their hire period by more than a week - it may be treated as a cancellation of the whole booking and a re-booking. This depends on when the amendment takes place and how many days of hire are being cancelled. Please ensure you always have travel insurance in place.

Cancellation and Amendment Fees:
Amendment Fee: Firamendment is free. A fee of USD $50 applies to each amendment thereafter.

  • 60 Days or more prior to pick up: USD $200
  • 59 - 30 days prior to pick up: 30% of the daily rate + full one way fee if applicable.
  • 29 - 15 days prior to pick up: 60% off the daily rate + full one way fee if applicable.
  • 14 days or less prior to pick up: 100% of the daily rate + full one way fee if applicable.

© 2004 US and Canada Travel - A Division of BTEC Travel Pty Ltd.
Telephone: (+61 3) 9584 0896 Fax: (+61 3) 9584 0840   Toll-Free Australia: 1300 663 854
Office Address: Office 3, 128 Balcombe Road, Mentone, VIC 3194, Australia
Mailing Address: PO Box 5309, Mordialloc, VIC 3195, Australia
Licence Number: #32610

AFTA Member