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Products: Road Bear RV Rentals - USA 2017 / 2018 International Rates
   
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Road Bear Motorhome Hire in the United States
 
Road Bear Motorhome Rental
Non US and Canadian Resident only - Rates in US Dollars

Click here for 2018 / 2019 Rates

Click here for Vehicle Information Page

2017 / 2018 Winter Specials
The Winter Specials are valid for Class C 20 - 30ft roundtrip or one-way rentals
with pick up from 01 NOV 2017 until 31 MAR 2018

Included are the rate per night, specified free miles, preparation fee, convenience kits including free GPS, one-way fee if applicable, long-term discount and sales tax.
All other products are charged according to the regular price list.

Following Packages are available
- Up to 15 nights including 1,000 Free miles  $1,375 (booking code “WS-15”)
- Up to 20 nights including 1,500 Free miles  $1,875 (booking code “WS-20”)
- Up to 30 nights including 2,000 Free miles  $2,500 (booking code “WS-30”)
- Up to 40 nights including 2,500 Free miles  $3,125 (booking code “WS-40”)

Please note: Class A units and MCO are excluded from the Winter Special.
Great 2017 One Way Specials
See more Information here

Long Term Discounts

21 Days or more = 5% off the daily rate
42 Days or more = 10% off the daily rate

Road Bear Depot Locations
Denver  -  Las Vegas  -  Los Angeles  -  New York  -  Orlando  -  San Francisco -  Seattle

Please note:

Denver depot is closed 03 Dec 2017 to 25 Feb 2018

Click here for Vehicle Specifications Chart

2017 / 2018 Rates - Non US and Canadian Residents
Rates Valid: 01 April 2017 to 31 March 2018
For Las Vegas - Los Angeles - San Francisco Depots
LAS / LAX
SFO
Off
Season
01 Nov 17 -
25 Mar 18
Low
Season
01 Apr - 11 May 17
05 - 31 Oct 17
26 - 31 Mar 18
Shoulder
Season
12 May - 30 Jun 17
08 Sep - 04 Oct 17
Mid
Season
01 - 10 Jul 17
High
Season
13 Aug -
07 Sep 17
Peak
Season
11 Jul - 12 Aug 17
$56
$75
$99
$113
$213
$250
$44
$63
$84
$100
$200
$225
$50
$69
$85
$113
$225
$275
$56
$75
$86
$125
$250
$313
$81
$113
$144
$188
$275
$331
** New C20-23 vehicle features a fuel efficient european style chassis and is available from / to LAS / LAX / SFO only
Minimum Rental Period: 3 Days, 7 Days for One Way Rentals.
 
2017 / 2018 Rates - Non US and Canadian Residents
Rates Valid: 01 April 2017 to 31 March 2018
For Denver - New York - Seattle Depots
DEN / NYC
SEA
Off
Season
01 Nov 17 -
25 Mar 18
Low
Season
01 Apr - 11 May 17
13 - 31 Oct 17
26 - 31 Mar 18
Shoulder
Season
12 May - 28 Jun 17
01 - 12 Oct 17
Mid
Season
29 Jun - 12 Jul 17
05 - 30 Sep 17
High
Season
12 Aug -
04 Sep 17
Peak
Season
13 Jul - 11 Aug 17
$44
$63
$84
$100
$200
$225
$50
$69
$85
$113
$225
$275
$56
$75
$86
$125
$250
$313
$81
$113
$144
$188
$275
$331
Minimum Rental Period: 3 Days, 7 Days for One Way Rentals.

2017 / 2018 Rates - Non US and Canadian Residents
Rates Valid: 01 April 2017 to 31 March 2018
For Orlando Depot
MCO
Low Season
23 Oct - 20 Dec 17
03 Jan - 15 Feb 18
Shoulder Season
01 - 12 Apr 17
18 Apr - 27 Jun 17
01 Sep - 22 Oct 17
16 Feb - 28 Mar 18
Mid Season
13 - 17 Apr 17
28 Jun - 13 Jul 17
12 - 31 Aug 17
21 Dec 17 - 02 Jan 18
29 - 31 Mar 18
High Season
14 Jul - 11 Aug 17
$63
$84
$100
$200
$69
$85
$113
$225
$75
$86
$125
$250
$113
$144
$188
$275
Minimum Rental Period: 3 Days, 7 Days for One Way Rentals.

Standard Rate Includes:

  • Vehicle Rental ( guaranteed new models )
  • Standard Insurance with an excess of USD $1,000
  • Tax
  • 24 hour Road Side Assistance

Additional Extras:

  • Preparation Fee: USD $200 (included in all inclusive rates)
  • Convenience Kits: USD $70 per person (Children up to 6 years free) includes Free GPS Rental
  • Camping Table & Chairs: USD $9 per chair. No BBQ's, child seat or bikes available
  • Burning Man Surcharge: (pre-paid) USD $1,000 for all pick ups from San Francisco / USD $500 from Las Vegas, Los Angeles & Seattle between 21 to 29 August 2017
  • Holiday Surcharge USD $500 DEN / LAS / MCO / NYC / SEA / SFO must be pre-paid for ALL pickups from 16 to 19 August 2017.
  • Generator: USD $3 per hour (payable at drop off)
  • Sunpass Transponder (SPT): $5 per night (max. $50 per booking ; available with MCO pick up only)
  • GPS Rental USD $70 (only if no convenience kits are hired)
  • 4 Bike Carrier (4BC) without bikes: $50 (no bikes available)
  • Supplemental Liability Insurance: USD $10 per night. - More information here
  • WiFi Hotspot (WiFi rental) - USD $125 per rental include 1GB data (expires after 30 days) , connects up to 5 WiFi enabled devices Fees may change at any time and without prior notice Devices are subject to availability and reception is limited to 3G/4G data carrier coverage. additional data can be purchased online.

Mileage Options:

  • 500 mile Packs: USD $190 per pack
  • Additional Miles: USD $0.45 + local tax per mile (payable at the end of your rental)

Please note: All mileage must be pre-booked - No additional mileage packages or unlimited mileage upgrade available at pick up!

All Inclusive Package:
USD $94 per day - Minimum of 14 nights hire required.
All inclusive package includes: unlimited milage, Preparation Fee, all Convenience kits, GPS, VIP, Camping Table & Chairs & tax.

Sales Tax:
Sale taxes are included for all pre-booked items. Local taxes apply for all pick up and drop off charges and may change at any time. Newly assessed governmental fees (other than sales tax or DMV fees) not known at this time will be collected at pick up. (Except SLI Insurance / N.J. security / Colorado Road Safety Fee) Local taxes are as follows and are applicable for any additional charges paid for at the depot:

  • Denver: 4.75%
  • Las Vegas: 8.15%
  • Los Angeles: 9.00%
  • New York: 7.00%
  • Orlando: 6.50%
  • San Francisco: 10.00%
  • Seattle:
    9.80% for reservations with more than 30 nights.
    17.2% for reservations up to 30 nights.
New Jersey Domestic Security Fee: USD $5 per day (USD $140 maximum). This fee is payable directly to the depot.

One Way Fees:

From
To
DEN
LAS
LAX
MCO
NYC
SEA
SFO
Denver
-
$400
$400
$350
$350
$400
$400
Las Vegas
$200
-
$200
$700
$700
$300
$250
Los Angeles
$200
$200
-
$700
$700
$300
$150
Orlando
$350
$700
$700
-
$200
$700
$700
New York
$350
$700
$700
$200
-
$700
$700
Seattle
$400
$400
$400
$700
$700
-
$400
San Francisco
$200
$250
$250
$700
$700
$300
-

One Way Specials:

  • DEN / LAS to LAS / LAX / SEA / SFO no one way with pick up starting 01 April 2017 and latest drop off 31 May 2017.
  • MCO / NYC to LAS / LAX / NYC / SEA / SFO no one way fee with pick up after 01 April 2017 and latest drop off 15 July 2017.
  • LAS / LAX / SFO to DEN no one way pick up from 15 July 2017 to 15 August 2017.
  • DEN / LAS / LAX / NYC to LAS / SFO no one way with pick up from 01 October 2017 to 31 October 2017.
  • DEN / LAS / LAX / NYC / SEA / SFO to MCO no one way pick up from 01 October 2017 to 30 November 2017.
Please note: One way trips are always on request and depend on availability.

Colorado Road Safety Fee:
USD $2 per night (max USD $90 per booking) applies to all Denver Pick ups.
(Denver Branch closed from 03 December 2017 to 25 February 2018)

New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all NYC Pick ups.

Winterized Vehicles:
Vehicles are winterized in areas with temperatures below freezing point. The water-/waste water system will be drained and CANNOT be used! USD $100 re-winterization fee & damages caused by freezing will be charged if customer de-winterizes system on the road.


Drivers Licence and Age:
A valid national driver's license is required for each driver. In addition we recommend that foreign customers have an international driver's license or an English translation of the license issued by their home country. All drivers must be at least 25 years of age to maximum of 79 years. (21 to 24 years only with prior authorization)

Convenience Kit: (includes Free GPS Rental)

Road Bear Convenience Kits include:
GPS - Navigation
Comforter
Cover for comforter
Sheet
Pillow
Pillow protector
Pillow case
Bath towel
Hand towel
Wash cloth
Kitchen towel
Cleaning towel
Paper towel roll
Broom
Dust pan and brush
Bucket / trash can
Clothes hangers
Flash light
Lighter
Glass
Cup
Dinner plate
Salad plate
Mixing bowl
Knife
Fork
Spoon
Teaspoon
Roast slicer
Cookware set
Can opener
Cork puller / bottle opener
Vegetable peeler
Turner
Basting spoon, slotted spoon, ladle
Grill fork
Whisk
Percolator / coffee maker
Tea Kettle
Measuring cup
Colander
Cutting board
Plastic containers
Toaster
First Aid Kit
Please note: that items may vary slightly between locations

Restrictions:

  • Pets: Sorry, no pets allowed. USD $250 Cleaning / deodorising fees applies.
  • Smoking: No smoking in vehicles. USD $250 Cleaning / deodorising fees applies.
  • Mexico Travel: Travel to Mexico is not permitted.
  • Death Valley: Travel is not permitted to Death Valley between 15 June and 15 September.
  • Traveling within Alaska, Yukon and Northwest Territories is permitted as long as Road Bear RV has been advised at the time of booking.
  • Traveling on any private, gravel, dirt or logging roads and other non-public roads, beaches, etc. and in the Inner city of New York, Montreal and Quebec City (Canada) is not permitted.

ROAD BEAR RV will hold the customer responsible for accidents or mechanical breakdowns occurring in a travel restricted area!

Security Deposit:
You are required to leave a security deposit of USD $1,000 at the time of pick up.
This amount will be blocked on your VC/MC/AX credit card. An additional security deposit may be required when attending events such as burning man or if no mileage has been prepaid, etc where the deposit will be charged (not blocked).
Security deposit will be released when the vehicle has been returned clean, undamaged and on time.

Additional deposits may be required or charged for special events such as a regional festival, “Coachella”, “Burning Man”, “Stagecoach, “Further Future”, “NASCAR”, when a surcharge applies or if no mileage has been pre-paid, etc. Vehicle will not be handed out in case of insufficient funds, the reservation will be cancelled and prepaid funds are forfeit.

Based on the credit card company rules, for reservations up to 29 nights we authorize the amount. For reservations 30 nights and longer the amount is charged on the credit card.


Credit Cards
VISA, Master/Euro, American Express cards are accepted. No pre-paid credit cards are accepted.


Additional Customer Deposit after an Accident
Regardless of the customer being at fault or not, before handing out a replacement unit we request from the customer an additional US$ 2,000 charged on the credit card. Such amount will be reimbursed at drop-off (minus any fees/charges).

 

Special Event Conditions:
Minimum rental periods apply for Special event rentals:

  • NASCAR: 4 days
  • Bonnaroo and Burning Man: 7 Days

Bonnaroo: A USD $1,500 refundable cleaning & security deposit (authorized on credit card only) is required for this event!

Burning Man: Road Bear will combine the Security & Cleaning deposits for Burning Man and CHARGE (credit card only) a refundable USD $1,500 Deposit at pick-up.

Road Bear will NOT allow name changes on confirmed reservations and the main renter/credit card holder must be present at time of vehicle pick up. Vehicles will not be handed over to a 3rd party or in case of insufficient funds for the security deposit. The reservation will be cancelled and prepaid funds are forfeit! No exceptions please.


Pick Up and Return Time:
At pick up the main renter must be present with the original driver license and physical credit card showing his/her name.
Vehicle pick up time is between 12:30 and 16:00 Monday to friday - Saturday Call for an appointment (general pick-up time 12:00 - 13:00). To avoid waiting times all customers are asked to check-in online and communicate with the branch to schedule the exact pick-up time. A very limited number of earlier and free of charge appointments may be available by calling the pick-up branch two or three business days prior to pick-up.

Vehicle drop-off time starts at 08:00 and has to be concluded at 10:30 am. Later drop-offs will not be entitled to get a complimentary transfer to the airport hotels or airport. A charge of USD $30 per hour applies for a late vehicle return.

Please note: Without full payment no vehicle will be handed to the customer; no exceptions made! In such a circumstance the mutual customer will be offered to pay the open amount. It is afterwards between the tour operator and customer to work out the mutual customer reimbursement.


Complimentary Transfers:
Complimentary transfers are provided once a day to (but not from) the airports DEN / EWR / LAS / LAX / MCO / OAK / SEA / SFO (neither JFK nor La Guardia) and at all rental locations from/to named airport hotels. The complimentary permitted amount of luggage is in accordance with the airline regulations for economy passengers (1 suitcase max. 50 lbs. / 23 kg plus 2 pieces of hand luggage per person). Excessive luggage is the customer’s responsibility.
The parents are responsible to provide according to the applicable laws a child seat or booster.

Transfers:
Clients cannot pick up the vehicle the day they arrive from overseas or trans-continental and we recommend spending the first night at an airport hotel or motel. A priority shuttle service scheduling will be granted to customers who have supplied at least 72 hours in advance, via TO or online check-in, there pick-up location and how they can be reached to advise about the exact pick-up time. If customer should not have received such confirmation the day before pick-up until 4 pm, we advise the customer to call the pick-up rental station immediately but not later than 8 and 9 am of the departure day. If customers choose not to supply pick-up location 72 hours in advance, a complimentary shuttle service cannot be guaranteed.

The complimentary shuttle leaves the transfer location from Monday to Friday normally after 12:30. On Saturday based on appointment. If the customer has provided us the transfer location and how we can reach them but not received the exact pick-up time for the transfer at 16:00 the day before vehicle pick-up, we advise the customer to call the pick-up rental station between 08:00 and 09:00 on the pick-up day.

TRANSFERS SFO:
The convenient and inexpensive BART allows customers who stay in SFO downtown to arrive within 35 minutes at the BART train station in South Hayward instead of taking a 30 minutes taxi back to SFO airport hotels (US$ 50.00+) to catch the free shuttle (another 30-40 minutes). A free shuttle service between our branch and the BART train station South Hayward is provided when the customer informs us accordingly (see ‘TRANSFERS COMMON’). The train schedule can be looked up at: http://www.bart.gov/schedules/byline.aspx (select Fremont - Daly City).

Minimum Rental Periods:
7 night minimum rental time / 14 night minimum with all inclusive rate, except for the following:
One Way Rentals: 7 Days
Special Events / Holidays

  • NASCAR events: 4 days
  • BONNAAROO Concert or BURNING MAN: 7 days.

Bonnaroo: A USD $1,500 refundable cleaning & security deposit (authorized on credit card only) is required for this event!

Burning Man: Road Bear will combine the Security & Cleaning deposits for Burning Man and CHARGE (credit card only) a refundable USD $1,500 Deposit at pick-up.

Holiday Surcharge
USD $500 for DEN / LAS / MCO / NYC / SEA / SFO must be pre-paid for ALL pickups from 16 to 19 August 2017.

Road Bear Burning Man Surcharge: (pre-paid) USD $1,000 for all pick ups from San Francisco / USD $500 from Las Vegas - Los Angeles & Seattle between 21 to 29 August 2017.

Road Bear will NOT allow name changes on confirmed reservations and the main renter/credit card holder must be present at time of vehicle pick up. Vehicles will not be handed over to a 3rd party or in case of insufficient funds for the security deposit. The reservation will be cancelled and prepaid funds are forfeit ! No exceptions please. 

Hours of Operation:
Monday through Friday from 8.00 am to 5.00 pm, Saturday from 8.00 am to 1.00 pm. (different times apply between NOV to Feb for New York City)
All stations are closed on Sundays and on all statutory holidays.

Pick Up Times: mon - Fri 12:30 to 16:00
Sat (call for an appointment - general pick up time is 12:00 - 13:00)

Please note: Denver & Seattle depots are closed 03 Dec 2017 to 25 Feb 2018

Statutory Holidays :

Date
Holidays
29 May 2017
Memorial Day
04 July 2017
Independence Day
04 September 2017
Labor Day
23 November 2017
Thanksgiving Day
25 December 2017
Christmas Day
01 January 2018
New Years Day
19 February 2018
President's Day

Shortening of Rental Period:
If a renter shortens their hire period by more than a week - it may be treated as a cancellation of the whole booking and a re-booking. This depends on when the amendment takes place and how many days of hire are being cancelled. Please ensure you always have travel insurance in place.

Cancellation and Amendment Fees:
Every reservation change needs to be made in writing and will be confirmed in writing. The handling of a change is up to 61 calendar days prior to pick-up free. Any later change results in a USD $50 handling charge.

Regardless when a change of name, date(s) or location(s) is requested, this will result in the recalculation of the amount due. The rates and discounts applicable at the time of the revision will apply. For a request to change date(s) or location(s) less than 61 calendar days prior to the existing pick up date the cancellation terms in the next paragraph apply.

No name change is accepted when a surcharge, e.g. Holiday Surcharge, or an extended minimal nightly rent rule applies. Such name change will be handled according to the cancellation terms in the next paragraph and result in a new booking.

  • 60 Days or more prior to pick up: USD $200
  • 59 - 30 days prior to pick up: 30% of the daily rate minus any applied discount + full one way fee if applicable.
  • 29 - 15 days prior to pick up: 60% off the daily rate minus any applied discount + full one way fee if applicable.
  • 14 to 05 days or less prior to pick up: 100% of the daily rate minus any applied discount + full one way fee if applicable.
  • 04 to 0 days or less prior to pick up: 100% of the daily rate minus any applied discount + holiday surcharge + prep fee + full one way fee if applicable.

© 2004 US and Canada Travel - A Division of BTEC Travel Pty Ltd.
Telephone: (+61 3) 9584 0896 Fax: (+61 3) 9584 0840   Toll-Free Australia: 1300 663 854
Office Address: Office 3, 128 Balcombe Road, Mentone, VIC 3194, Australia
Mailing Address: PO Box 5309, Mordialloc, VIC 3195, Australia
Licence Number: #32610

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